Watch the video or read our step-by-step guide below:
- Key functionality
- Step-by step guidance - Your Careers Partners tool
- Viewing existing contacts and organisations
- Editing an existing contact or organisation, or creating a new contact in an existing organisation
- Create a new organisation and add contacts
- Add contacts that don’t have an organisation
- Advanced search
- Organisation filters
- Contact filters
- Download Contact Details
- Creating activity with organisation / contact
- Step-by step guidance: Create Activity and Careers Partners
- Add existing organisation or contacts
- Advanced Search
- Creating a new Organisation and Contact
- Adding a Contact to an existing Organisation, editing an Organisation, and editing an existing Contact
The Careers Partners Database is a tool in Compass+ that allows you to store information about individuals and organisations who can help deliver careers activities for your institution.
This tool and the database of Careers Partners can also be accessed when you are creating an activity. You can attribute a Careers Partner to your activity – and then also see that information reflected in Your Careers Partners.
- Store all of your careers contacts in one place, only accessible to you and the other users at your school
- Create an organisation, and one or more contacts within that organisation
- Record many different types of data against each Organisation and Contact, so you have a full overview of what careers help they can provide
- Create contacts who are Retired, or not part of an organisation
- Export an excel file of information you’ve entered, to help you contact your partners
- Link individual contacts or whole organisations to the Activities they take part in
Step-by step guidance
Viewing existing contacts and organisations
To access this tool, click on “Careers Partners” in the main navigation on the left of the screen. Then select “Your Careers Partners”
On the 'Your Careers Partners' page you will see a list of all of the partners you have added already, grouped by Organisation. Select the arrow in the Actions column to expand an entry and view more information
If your Organisation has Individual Contacts added, they will be listed underneath Organisation information. You can select the arrow in that Actions column to see more information about that individual, including the activities they have taken part in.
You can also see the activities that the Organisation has taken part in.
Editing an existing contact or organisation, or creating a new contact in an existing organisation
Select the pencil icon from the Actions column beside an organisation’s entry
Amend details in the modal that opens and click “Save changes” when you are done
Using this method you can also add new contacts to an existing organisation
Create a new organisation and add contacts
To create new entries, click the “Add Partner” button in the top right hand corner of the page
Fill out information about the Organisation you are creating
If you want to create an Organisation without any individual contacts, that’s fine – just click “Add Partner” once you’ve filled out the Organisation section to save and close.
If you want to add one or more individual contacts, click the Add Contact button to get started, and then click the Edit icon to add information. You can create multiple contacts for each organisation
If you’ve entered the address of the Organisation, you can copy that over to the Contact as well by selecting the checkbox of “Same as organisation” by the Contact Address field.
When you’re finished, click “Add partner” to save all the information you’ve just entered and create the new entries
Add contacts that don’t have an organisation
We understand that some contacts don’t have an organisation they could be listed under – maybe they’re retired, or they want to take part in activities but not necessarily be affiliated to their employer. In that instance, when you choose to Add New Partner, instead of adding an organisation name you just choose the option that is most relevant for the individual – Retired, or Not part of an organisation
Once you’ve made your selection, you don’t need to add any more organisation details. Instead you can then add the individual contact details, and save.
As well as keyword search, we have added Advanced Search functionality to help you efficiently search through your partners list.
Select the Advanced Search button at the top of your list to access the new search options. There are sets of filters for Organisations and Contacts.
Beside each option in the dropdown will be a number in brackets – this shows you how many items in your Careers Partner List will be returned if you select this criteria. When you add multiple filters, the list will be reduced.
When you have filters on your list, you will see a notification at the top of the list. If you have added contact filters, the list of Organisations you see will be reduced to only those that include Contacts with the specified criteria – expand the Organisation entry to see the Contact information.
Organisation Type filter uses the Organisation Type data you set
Organisation Sector filter uses the Organisation Sector data you set
Organisation Distance filter uses the address that has been entered into the Organisation Distance field if you utilised the address lookup functionality when adding that address, to calculate the distance between your school and the Organisation’s address. If you haven’t used this to set addresses, you will not be able to search using this filter.
Contact Criteria filter let’s you narrow down your list by their status as an Alumni, Inactive, Active, or Relative of Pupil
Contact Curriculum Area uses the Curriculum Areas data you set
Contact Distance filter uses the address that has been entered into the Contact Distance field if you utilised the address lookup functionality when adding that address, to calculate the distance between your school and the Contact’s address. If you haven’t used this to set addresses, you will not be able to search using this filter.
Contact Available For filter uses the Contact Available For data you set
Download Contact Details
You can export details of individual contacts into an excel by using the “Download Contact Fields” button on the tool homepage.
The data included in this is:
- Organisation Name
- Contact First Name
- Contact Last Name
- Job Title
- Branch or Department
- Email Address
- Phone Number
Creating activity with organisation / contact
You can create activities with an Organisation, or Contact within an Organisation, directly from the Careers Partners tool.
To create an activity with an individual Contact, expand the Organisation’s entry in the list and navigate to the Contacts Tab.
Expand the Contact’s entry and navigate to the “Activities” section; select the “Create Activity” button.
This will open up the Create Activity page with the Contact added in the Careers Partners section.
To create an activity with an Organisation, expand the Organisation’s entry in the list and navigate to the Activities Tab; select the “Create Activity with this organisation” button.
This will open up the Create Activity page with the Organisation added in the Careers Partners section.
Step-by step guidance: Create Activity and Careers Partners
From the Create Activity page in Compass+ you can carry out the following activities related to Your Careers Partners –
- Add an existing Organisation or Contact to an activity
- Add multiple Organisations or Contacts to an activity
- Create new Organisations and Contacts
- Edit existing Organisations and Contacts
- Use Advanced Search functionality to narrow down the list
- Add multiple Organisations and Contacts to a single activity
These features all work in the same way as they do in the Careers Partners tool. To access them, Create a new Activity or Edit an existing one, and navigate to Section 3.
Add existing organisation or contacts
Click inside of the field and start typing to narrow down your list of existing Careers Partners. In the list are organisations, and individuals within those organisations
To access the Advanced Search, click into that box and choose the relevant button
Advanced Search has the same filters and functionality as in the Your Careers Partners tool. To see individual contacts within an Organisation, expand the Organisation entry using the arrow
You can add an Organisation by selecting the checkbox beside the Organisation name
You can add an individual Contact by selecting the checkbox beside the Contact name
When you exit the modal, they will then be added to the activity
Creating a new Organisation and Contact
To access the Create Partner tool, click into that box and choose the relevant button
You can then fill out the Organisation and Contact information as you would in the Careers Partners tool; and select “Add Partner” at the end
And when you save the activity it will show up in their Careers Partner entry.
Adding a Contact to an existing Organisation, editing an Organisation, and editing an existing Contact
To edit existing entries, access the Create Partner tool by clicking into that box and selecting the relevant option
Add the first few letters of the Organisation whose details you want to amend. A notification will come up advising you of Organisations that match that search
Select the Organisation whose details you want to amend, or whose Contacts’ details you want to amend. You will then be able to edit and save the details
Once you have finished your amends, you can save the details. You can then add them to the Activity by typing into the box on the Create Activity page, or looking them up through Advanced Search