How we use your data in Compass+
Compass+ is designed for use by the school’s Careers Leader and their approved users who have designated responsibility for planning, reviewing, and improving careers provision at school and learner levels.
It enables a school to track Gatsby Benchmark attainment at an individual learner level within Compass+, to enable this tracking some learner information is pulled from the school’s Management Information System (MIS) via a third-party integration platform. The school approves the data set that is pulled from their MIS, and the school is in control of the flow of data between its MIS and the third-party platform.
Once populated with learner data, Compass+ provides features that assist the school to do the following:
- Assess the school’s careers provision against the Gatsby Benchmarks
- Track individual learners’ careers interests and intended destinations (what they plan to do after leaving school)
- Track individual learners’ actual destinations (what learners do for 3 years after leaving the school)
- Plan and track careers activities for individual learners
- Input and store details of third-party organisations and contacts that can support the school with careers provision
- Download key information into reports, for the following purposes:
- For analysis and reporting within the school
- To provide data to local authorities to support them in their statutory duty to record the intended destinations of 16-year olds
- To provide systematic records to each learner of the individual advice given to them as recommended in the Gatsby Benchmarks.
Individual learner data is held in the pupil profile within Compass+. The purpose of the pupil profile is to support Compass+ users to plan, track, optimize, organize, and tailor careers provision to the individual needs of learners.
Data drawn from a school’s Management Information System (MIS) identifies the learner to the Compass+ user, such as name, and data which identifies the learner to systems, such as the MIS identifier.
It also includes data which supports the organisation of careers provision, for example registration groups and attendances. A large part of the data relates to learner characteristics which are relevant to the provision of careers support, such as special educational needs and disabilities (SEND) and free school meals status, which helps a Careers Leader target and tailor provision to meet the specific needs of individual learners.
Of the data drawn from a school’s MIS, the following are special category data: Student Ethnicity, Pupil Premium, Free School Meals, SEND.
The data processed from a school MIS comprises:
- User defined groups
- Registration groups
- School details
- Learner basic information
- Learner start and end dates
- Learner date of birth
- Learner ethnicity
- Learner first language
- Learner free school meal status
- Learner free school meal and eligibility history
- Learner gender
- Learner MIS identifier
- Learner admission number
- Learner email (optional)
- Learner pupil premium status
- Learner pupil premium history
- Learner SEN provision
- Learner SEN provision history
- Learner UPN
- Learner Teaching groups
The following data is then added by Compass+ users:
Compass+ users can add extra information to the pupil profile within Compass+. This information relates to the careers support provided to the individual learner, including:
- Careers activities offered to and taken part in by the learner
- The learner's careers interests and intended destination (what they hope to do after leaving school)
- The learner’s actual destination (what they did for 3 years after leaving the school). This “actual destination” data should be recorded as recommended by Gatsby Benchmark 3, in order to help the Careers Leader understand the impact of the careers support provided to the learner.
Future Skills Questionnaire (FSQ)
The tool used to manage the transfer of data between your Management Information System (MIS) and Compass+ is changing. Xporter On Demand will soon be managed through the Groupcall interface rather than the Assembly interface. CEC is in the process of migrating schools to the new Groupcall interface, after which schools will need to login to Xporter instead of Assembly to manage their connection. Schools do not need to take any action and your school can continue using Compass+ as before.
Sending questionnaire links to students by email
In order enable Careers Leaders to send FSQ links to students by email, a school needs to have:
- Migrated to the new Groupcall Xporter On Demand interface
- Approved the use of learner email address data in Compass+.
As part of the migration to the new Groupcall interface, schools will be contacted by email and given the opportunity of opting-out of including learner email addresses in Compass+ data.
The use of learner email data within Compass+ will be fully controlled by you and you can choose to exclude this data at any time. If you do not choose to opt-out, learner emails will be included within Compass+ data. If you decide to opt-out at a later date, you can do this at any time from the Groupcall console.
Note: please ask your IT Manager to whitelist all emails from @careersandenterprise.co.uk. This will prevent FSQ emails to learners being blocked by the institution's IT system.
Managing your learner email address permissions
You can manage your learner email address data in the Groupcall interface by following these steps:
- Log-in to the Groupcall interface at the following link: IDaaS login
- On the left hand menu, click on Data Sharing
- Select Data sharing Dashboard
- On the Xporter on Demand Apps page, select Careers and Enterprise
- Click on the Sharing Permissions tab
- On the right hand Configure Optional Fields section, click on the blue Configure button
- You will see HomeEmail and WorkEmail with a switch to enable or disable both fields.
Note: all current learner emails must be captured in the WorkEmail or HomeEmail field in your MIS if you want to send questionnaires to learners from Compass+.
DPIA template available for schools
We have created a pre-populated Data Protection Impact Assessment (DPIA) template to help schools review Compass+ before they upgrade. It explains how Compass+ works; how data is used in Compass+ and shared with third parties; the lawful basis for processing; potential risks and mitigations The Careers & Enterprise Company (CEC) have in place.
A school can then add their own information, findings and recommendations in any section of the template. At the end of the template there is a section for the appropriate person in the school to complete and sign a compliance statement and for the school’s DPO to add a signed statement too.
The template is provided for a school’s own purposes and CEC is unable to review any completed template or enter any dialogue about a completed template.
You can obtain a copy of the template from our Customer Service team at firstname.lastname@example.org.
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